CHANDLER-GILBERT COMMUNITY COLLEGE
EMPLOYEE DEVELOPMENT TEAM
June 11, 2007  2:00 - 4:00 pm, B111
  
Present:   President Maria Hesse, Margie Mesanko, Sandi Lien, Brent Bartel, Eva Jean
Smith, Trina Larson, Carol Crane, Laura Jandebeur, Diane Yost.

Action Items:

Diane:
Work with Audree to remove the pop up certificate link function in the Keystone Award
notification and replace with informing the recipient that they will be receiving
an official certificate.  Also inform Audree that the EDT will be printing out its
own certificates and there is no need for any reproduction of the certificate from
the web.
 
Carol and Trina:
Bring all of the redesigned Keystone Awards Certificates to next meeting for review.

Brent:
Send out June campus reminder regarding the Keystone Award.

Trina:
Employee Memorial  Check with Vice-President Mason in an attempt to identify where
memorial will be placed, what it will consist of and the timeline for the construction.

Team:
WIGS  shape the agenda for the remainder of the year. 

*****************
Review of Minutes.  Approved after suggested edits/changes.  Action Items were reviewed
and discussed.


The team welcomed President Hesse.

President Hesse shared information about a recent training that she attended Ethics,
Public Stewardship and Institutional Ethics.  It was led by the Deputy Attorney General.
She mentioned that she would like to see this training course offered at the college
level and that it might be expensive, but well worth it. 

The question was asked about purchasing movie tickets, etc. for employee giveaways
for rewards and recognition.  President stated that at the training, the group was
advised that the purchase of any tickets or food gift certificates should be avoided
unless the award process would have a strict accountability process.  

President Hesse explained and outlined the Strategic Goals 2007-2012 and 2 year College
Goals, 2007-2009 for CGCC. She informed the EDT of their involvement in 2 of the goals,
specifically:

9.Improve documentation of and communication about college procedures and district
policies, and
12.  Sustain a college culture that promotes our stated values. 

No. 9 related to an online manual regarding policies and procedures.  CGCC at the
moment does not have any written set policies.  She referenced that Glendale CC does
have a posting, regarding its 20 top policies and the protocol involved with each.
CGCC needs to have written instructions and protocols and that would need to be kept
updated and maintained.  

The format is: 
a)Format and Structure
b)Identify Items for written procedures and have PEC review and approve
c)Publish these policies and procedures, possibly to the web
d)Review of applicable Employee Development orientations and training policies at
the campus specific level.*
e)Periodic review*
f)Recognize employees who complete the required training on district policies.*

*EDT should be responsible for the orientations and training policies at the campus
level, periodic review of the related policies and procedures to keep updated and
recognition of employees who complete the required training.

No. 12 relates to the sustaining a college culture that promotes our stated values.

The format is:
a)Reflection and Renewal Programs  training program
b)Increase communication with employees  weekly bulletin  short updates
c)Diversity  how we will address this in coming years
d)Employee workshops  offer workshops on-site as well as participation*
e)Publish annual document for awards and recognition
f)Conduct employee survey of team effectiveness and college climate
g)Hold department/division conversations with administrative team.

*EDT should be responsible for promoting our stated values in a multi-faceted approach,
increase the amount of professional development and training courses offered at the
campus, ensure attendance at these training sessions and enhance teamwork.  We should
also Benchmark and Track our progress towards accountability.

Trina Larson made the recommendation that the EDT should report out to the President.
We should have a formal report on our progress towards the college goals, the EOLT
attendance, etc.  It was also suggested that we do some sort of follow-up survey or
evaluation form after a training session.

Review of Minutes and Action Items and approved.

Current Business

Donation Letters
Carol discussed that she did not get the donation letter from Carol Carter, but that
she did get one from Laura and Kourtney.  It was decided that the letters have not
generated any interest and therefore, any effort to pursue donations through the use
of letters should be suspended.  

Keystone Award Quarterly Gift Winners:
After lengthy discussion and consideration of the Presidents advising of strict accountability
of public funds, the team decided that we should move forward and utilize the next
fiscal year monies to purchase movie tickets for the quarterly Keystone Award drawings.
The EDT is aware of and would adhere to a strict accountability process of the purchases
and distribution of the award tickets.  

Keystone Award Certificates
Carol and Trina showed their combined effort on the new certificate design.  They
also indicated that instead of the fold-over certificate cover, that a flat display
border cover should be used.  They will bring in all six certificates to the next
meeting for review.  When a recipient receives notification of the award, they will
be informed that a member of the team will be delivering the certificate to them.
EDT will no longer print the certificates from the webport.    Trina has offered to
print out the certificates from the new templates and members of the team will assist
with the delivery and presentation of the awards.

Diane will follow up with Audree regarding the email notification, the verbiage of
same and the deletion of any certificates being generated from the webport.

Brent will send out a June announcement to recognize employees with a Keystone Award.


Building Block Awards
There is a need to review the criteria for receiving a Building Block of Excellence
Award.  Decision should be made regarding if this award should be continued or something
new be implemented in its place.  If continued, there would need to be further discussion
to define specific criterion for someone to be nominated and receive a Building Block
of Excellence Award.  

Memorial Guidelines
Trina indicated that the garden memorial might not come into existence.  There was
a large difference in the allocated funds and the cost of the design that was submitted
for consideration.  Trina will speak with Vice-President Mason regarding this issue
and what the memorial might consist of. 

After Trinas follow-up report, Margie will meet with the President with the edited
guidelines and check with her to define the EDT current responsibilities in relation
to the Employee Memorial and the Guidelines. 

WIGS - Wildly Important Goals
Brent suggested that we need to shape the agenda for the reminder of the year and
refine our goals. We need to discuss the possibility of increasing the number of workshops/training
offered, offer a session of work/life balance next semester, discuss employee moral-boosting
activities.  Some suggestions were:  a dessert-sharing, hot dog lunch, etc., in addition
to the Employee Picnic.

Summer/Fall ED Schedule
Brent reported that the EOLT was meeting on today regarding requests that were submitted
by the various colleges for the training classes.  We should find out shortly what
our schedule of classes will be.  Brent asked Sandi to assist in the scheduling of
the rooms for our fall class offerings.  

End of Meeting.

EDT Summer Meeting Schedule
2nd Monday of the month in the afternoon 2:00 to 3:30 p.m.

July 9, 2007
August 6, 2007 

End of Meeting

Next Meeting:  Monday July 9, 2007 from 2:00 to 3:30 p.m. in B111