CHANDLER-GILBERT COMMUNITY COLLEGE EMPLOYEE DEVELOPMENT TEAM August 19, 2004 Present:Brent Bartel; Barbara Green; Sandi Lien; Chris Schnick; Emily Weinacker AGENDA Welcome & Introductions 1. Roles: Recorder Facilitator 2. 04/05 Big Rocks  Training/Educational fall agenda  Values Diffusion  Rewards & Recognition  Change Management ??? 3. Fall Meeting Schedule 4. Other A question was raised as to whether or not the EDT committee is an official committee and if so, are the prior members still a part of the committee or if the recruit e-mail sent out to the campus was to start new membership of the committee. It was confirmed that EDT is a formal committee. The intent was to keep the current members of the committee and to add additional membership to the committee. Committee protocol will be looked into by Brent and Sandi has agreed to include the EDT e-mail distribution list to any mailing to eliminate possible confusion as to the intent. Rewards and Recognition Roundtable (R3) ad hoc 8/5/04 committee minutes were distributed for the purpose of discussing Page 4 of 4, outlining the next steps for transitioning R3 back to EDT. R3 has dissipated. A motion was made by Brent to adopt the ground Rules established for R3 for the purpose of EDT meetings. Chris seconded and the motion was carried. Brent requested that the ground rules be incorporated with the EDT minutes in the same fashion as R3. EDT Mission The Employee Development Program promotes organizational learning by providing employees with opportunities and resources for personal and professional learning and renewal. Ground Rules 1. Start on time; end on time 2. Everyone has a voice in the process 3. Permission to disagree agreeably 4. Stay focused on task 5. One speaker at a time; behave professionally and use good manners 6. Listen to understand   Training/Educational fall agenda It was noted that technology training would be integral for employees across the board. EDT is hosting a total of 6 learning opportunities that will require marketing, coordination, and follow through. These classes are published in the Learning Opportunities schedule put out by Employee & Organizational Learning which was sent out to each employee. We are very fortunate to have the Managing Performance Series presented here. The Communicating Effectively and Integrity Moments were requested with anticipation that attendance of these classes could support our core values initiative and provide incentive for attendance. For those new to the group, in the last Rewards and Recognition Roundtable meeting, a discussion was held insofar as suggestions on how to involve fun activities that would create excitement.  Values Diffusion What do we do to market it? We need to be thinking about ways to incorporate our values into the work environment and will need to take a closer look into this topic in future meetings.  Rewards & Recognition The ad hoc committee met over the summer months. The committee made progress but did not get as far as what was hoped. The core values have been defined and we are now in need of working through the final definition of Learning and Community Engagement. Sandi will e-mail the core values to Chris Schnick.  Change Management Irene Pearl mentioned to Brent in passing that EDT will be looked to as a resource to collect all of the management for the NSS program implementation. There are several unknowns at this time. A question was asked as to how the implementation of the program would relate to preparing all employees for a change. The understanding is that Student Services will be largely affected. There may be some portions of the new process that will take longer, i.e., new frustrations with the technology bugs. There may be a district initiative to support the technology training. Perhaps it will be a train the trainer. It is believed that the rollout is scheduled to take place in the spring. Glendale Community College has hosted the Change Management Skills program which took approximately one (1) hour. A suggestion was that perhaps we could place the Change Management class into the slot earmarked for the Integrity class and host the Integrity class at another time. There is a need to check into this further. Barbara has agreed to follow up with Irene to gain additional information. A suggestion was presented to divide these focuses (topics) into subcommittees. This was discussed at the last R3 meeting as well and what appears to be the driving force is the need to create an increased strong membership to accomplish this years initiatives. The Rewards and Recognition draft was presented to PEC. There is hope to return to PEC with a progress update in a couple months. There are some considerations from PEC to look into. EDT will be looked to as the program monitor with the possible support of H. R. if the program would consist of filing recognitions, etc. It appears that we should meet two (2) times per month in an effort to accomplish the initiatives (Item 2 of the agenda). Estrella Mountain Community College swaps the topics so that every other meeting is focused on a particular item. This seems to work for them. It was decided that Brent will contact potential committee members and extend in invitation to see if we can gain their commitment for EDT. Meeting Schedule: EDT meetings have been established to meet the 1st & 3rd Thursday afternoon of every month from 2:30 pm-4:00 pm. Sandi will make the arrangements for room reservations and notify current EDT members. She will also check into the e-mail distribution list to confirm current membership and follow up where necessary. NEXT MEETING: September 02, 2004 2:30 pm 4:00 pm Location: L104 (Pending confirmation)