Chandler-Gilbert Community College Standards of Satisfactory Academic Progress (SAP) for Financial Aid Eligibility
Federal regulations (CFR 668.32(f) and 668.34) require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid. Specific requirements for academic progress for financial aid recipients are applied differently than Scholastic Standards. Federal regulations state that Academic Progress Standards must include a review of all periods of enrollment, regardless of whether or not aid was received. Students will be evaluated using the standards described below. Failure to meet any of these minimum standards will result in loss of Title IV, HEA program (Federal Financial Aid) eligibility.
Standards of Satisfactory Academic Progress (SAP) will be evaluated at the end of each semester; fall, spring and summer. Programs less than one year in length will be evaluated at the midpoint of the program. Non-standard sessions will be evaluated at the completion of the session.
Standards of Satisfactory Academic Progress
Standards of Satisfactory Academic Progress (SAP) are evaluated on each of the three measurements outlined below. Failure to meet any of these standards will result in suspension of eligibility for financial aid.
Note: Grades of F,I,N,W,X,Y,Z and courses not yet graded are considered attempted but not meeting progress standards for the purposes of financial aid.
Grade Point Measurement
Students must meet the following credit hour/cumulative grade point average (CGPA)
|Total Credits Attempted*
|*for which points are computed|
Students must successfully complete 2/3 (66.67%) of all attempted course work.
Maximum Time Frame Management
Students who have attempted more than 150% of the published credits required for their program of study are considered not meeting SAP.
Coursework Treatment in SAP Calculation
Coursework taken during the semester also included in the evaluation:
- Courses funded through a consortium agreement
- All attempted remedial credits
- Repeated coursework
Coursework not included in the Maximum Time Frame evaluation:
- All of those included in the semester evaluation
- All evaluated transfer credits
- Any Associates degree or higher earned will be considered to have exhausted maximum timeframe eligibility
Course work not included in SAP evaluation:
- Audited courses
- Non-credit courses
- Credit by examination
- Credit for prior learning option (as outlined in the college general catalog)
- Academic Renewal Process
Ineligibility Determination Appeal
Any student who has lost financial aid eligibility due to extenuating circumstances may appeal. Appeal must:
- Be in writing and submitted to the Financial Aid Office where the student is applying for aid
- Including the extenuating circumstances that caused the student not to meet SAP standards
- Including appropriate supporting documentation
- Including how that condition or situation has been resolved thus allowing the student the ability to meet SAP standards
Students will be notified of the results of their appeal and any restrictions or conditions pertaining to their appeal. The outcome of an appeal may including a probationary term or denial.
Failure to successfully complete all conditions during the probationary period (as defined in the academic plan) will result in loss of financial aid eligibility.
A student who has lost financial aid eligibility may submit a SAP appeal.
Students may regain FA eligibility by using one of the following methods:
Regain on Own (Voluntary) - The student would take classes on their own and pay out-of-pocket until the minimum SAP standard is met or exceeded.
Probation (Approved Appeal) - The student must have the ability to earn the GPA and Progress Measurement according to the MCCCD Standards of Satisfactory Academic Progress. Student must meet satisfactory academic progress by the end of the semester. If SAP is not regained by the end of the term, the student must regain Satisfactory Academic Progress on their own (see: Regain on Own).
SAP Probation-Academic Plan (Approved Appeal with Academic Plan) - The student creates an academic plan with an academic advisor. While actively on an academic plan, the student can continue without additional appeal as long as he/she achieves a successful term for each term enrolled until SAP is met.
Appeal Submitted and Approved
If the appeal is approved, the student will be placed on probation or probation with an academic plan.
Probation - If it is determined possible for the student to meet SAP standards within one semester, the student will be placed on probation. During this probation period, the student will be eligible to receive federal financial aid for one term. If the student fails to meet SAP standards at the end of the probationary term, the student will be ineligible for federal financial aid in the future until SAP is regained on their own.
SAP Probation - Academic Plan - If it is determined that the student cannot meet SAP standards within one semester, the Financial Aid Committee can approve the student's SAP appeal with an academic plan. The student will then be referred to Academic Advisement to create this plan. The student will be given specific requirements in order to remain eligible to receive Title IV federal aid.
While on an academic plan, the student will continue to receive federal financial aid as long as the student meets the conditions of the academic plan. The student's appeal and academic plan will be reviewed after each semester of enrollment until the student is meeting SAP standards. If the student is not successful in his/her academic plan, the student will become ineligible for federal financial aid and no further appeals will be accepted.
Appeal Submitted and Denied
If a student submits an appeal and it is denied, the student may continue to attend Chandler-Gilbert Community College but must make other arrangements to pay for their education until they meet SAP standards on their own and regain eligibility for federal financial aid. The committee's decision is final and a student may not appeal the committee's decision.
Appeal Approved - Standards Not Met
If a student fails to meet SAP standards by the end of the probationary term or while on an academic plan, the student will lose eligibility for federal financial aid and not be permitted to submit any future appeals. The committee's decision is final and a student may not appeal the committee's decision. The student may continue to attend Chandler-Gilbert Community College but must make other arrangements to pay their education until they meet SAP standards to regain federal financial aid.
Terminology and Information Pertaining to this Policy
Summer Sessions - Enrollment in any or all Summer Sessions within the same calendar year will be considered one term
Non-Standard Session - Sessions that do not follow the traditional start and end dates for the semester
Attempted Credit - Any credit for which a grade of A, B, C, D, F, I, IP, N, P, W, X, Y or Z is received and courses not yet graded.
Appeal - "A process by which a student who is not meeting the institution's satisfactory academic progress standards petitions the institution for reconsideration of the student's eligibility for title IV, HEA program assistance."
Extenuating Circumstance - Examples are: personal injury or illness, serious illness or death within the immediate family, or other circumstance beyond the reasonable control of the student.
Supporting Documentation - Examples include: an obituary notice, divorce decree, and accident report, or a letter from a physician, attorney, social services agency, etc.
Financial Aid Warning - "A status assigned to a student who fails to make satisfactory academic progress at an institution that evaluated academic progress at the end of each payment period" (semester).
Financial Aid Probation - "A status assigned by an institution to a student who fails to make satisfactory academic progress and who has appealed and has had eligibility for aid reinstated." A student in this status "may not receive title IV, HEA program funds for the subsequent payment period unless the student makes satisfactory academic progress or the institution determines that the student met the requirements specified by the institution in the academic plan for the student."
Academic Plan - A plan developed through the SAP Appeal Process which will lead a student to qualify for further title IV, HEA program funds.
Financial Aid Suspension - The status assigned upon failing to meet the minimum SAP standards or the terms of a probationary status. Students in this status are not eligible to receive title IV, HEA assistance.
Successful Term - A student is considered to have had a successful term when they have passed all attempted classes with no drops or withdrawals, maintains a satisfactory GPA and 100% pace of progression for that term.
Passing Grade - A passing grade is defined as one in which a grade of A, B, C, D or P is received.